Data protection policy

Effective date: 01/01/2026

1. Who We Are

PaedSCI (“we”, “us”, “the Conference”) is the data controller responsible for personal data collected through this website and associated registration and abstract submission systems.

Contact email: admin@paedsci.org

We process personal data in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.

2. What Data We Collect

We may collect the following personal data:

Registration Data

  • Name

  • Email address

  • Professional affiliation

  • Job title

  • Country of residence

  • Payment information (processed via third-party provider)

  • Dietary or accessibility requirements (if provided)

Abstract Submission Data

  • Author and co-author names

  • Institutional affiliations

  • Contact details

  • Abstract content

  • Biographical information (if applicable)

Website Data

  • IP address

  • Browser type

  • Cookies and analytics data

3. Lawful Basis for Processing

We process personal data under the following lawful bases:

  • Contract — to manage event registration and abstract review

  • Legitimate interests — to organise and administer the conference

  • Legal obligation — where required by law

4. Special Category Data

If you voluntarily provide dietary or accessibility information, this may constitute special category data. We process this solely for the purpose of accommodating your needs during the event.

5. How We Use Your Data

We use personal data to:

  • Administer registrations

  • Manage abstract review and selection

  • Communicate programme updates

  • Process payments

  • Ensure event logistics and accessibility

6. Data Sharing

We will not share any personal data collected.

7. International Transfers

Where service providers are located outside the UK, appropriate safeguards are in place to ensure lawful data transfer.

8. Data Retention

  • Registration data: retained for up to 24 months post-conference.

  • Abstract submissions: retained for up to 24 months post-conference.

  • Financial records: retained as required by law.

Data may be retained longer where required for legal or regulatory purposes.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction

  • Request deletion (where lawful)

  • Object to processing

  • Lodge a complaint with the Information Commissioner's Office

10. Cookies

This website uses cookies for functionality and analytics. You may manage cookie preferences via your browser settings.