On this page you will find:

Venue info • Travel Information to the Venue • Other Accommodation Options • Travel and Visa Info

For other questions please contact
admin@paedsci.org

Conference Venue

The Berystede

Hotel &Spa

A quintessentially British 4-star hotel set in landscaped gardens, just a short drive from Ascot town centre and local attractions.

The Berystede offers comfortable rooms, free Wi-Fi, a relaxing spa, gym facilities with an indoor pool and hydrotherapy facilities, and an AA Rosette-rated restaurant.

Book Hotel

We are pleased to be able to offer a 10% discount for delegates wishing to stay at the conference hotel, which will be shared with you at point of registration confirmation.

Alternative Accommodation

A selection of nearby hotels within easy reach of the conference venue.

All properties are within approximately 10–20 minutes of the venue.

Stirrups Hotel
approx. £140 per person/night • 4-star • 15 min drive
View details →
Premier Inn Bagshot
approx. £80 per person/night • 8 min drive
View details →
Royal Berkshire
approx. £150 per person/night • 5 min drive
View details →

Happening in Ascot

Nestled in the heart of Berkshire in South East England, Ascot is a quintessentially English town known worldwide for its rich equestrian heritage. Its most famous landmark is Ascot Racecourse, founded in 1711 and deeply rooted in British sporting and social history — a centrepiece for thrilling thoroughbred racing and iconic events throughout the year, including the celebrated Royal Ascot.

Beyond its legendary race days, Ascot offers a charming blend of countryside tranquillity and refined local life. Visitors enjoy scenic walks through wooded surroundings, nearby golf courses, and a selection of inviting cafés, pubs and boutique shops. Its convenient location — just a short distance from the River Thames and the historic town of Windsor — makes Ascot an excellent base for exploring the wider Royal Borough of Windsor & Maidenhead, combining relaxed village atmosphere with easy access to cultural highlights.

Visa Information

Depending on nationality and travel purpose, you may need either a UK visa or an Electronic Travel Authorisation (ETA) before travel. Whether a visa or ETA is required depends on your citizenship, length of stay and reason for travel – business travel or attending a conference usually falls under permitted short-stay activities.

Official UK entry requirements should be checked early on the UK Government website so you can apply in good time and avoid delays.

Electronic Travel Authorisation (ETA)

Beginning 25 February 2026, most travelers from countries that previously did not need a visa must obtain a UK ETA before boarding transport to the UK.

This is a digital travel permission linked to your passport, valid for up to two years and allowing multiple visits of up to six months at a time.

Applications are submitted online or via the official UK ETA app, with decisions typically issued within a few days. British and Irish citizens are exempt.

From April 2025, EU nationals must travel with a passport and obtain an ETA for short-stay visits, including conferences.

No traditional visa is usually required for stays of up to six months.

Citizens of the United States and Canada must obtain an ETA before travel for business or conference attendance.

They are generally visa-exempt for short stays once the ETA is approved.

Requirements vary widely across Asia, Africa, and Latin America.

Nationals from some countries require a Standard Visitor visa instead of, or in addition to, an ETA.

Delegates should check official UK Government guidance to confirm their requirements.

Beginning 25 February 2026, most travelers from countries that previously did not need a visa (including EU, US, Canada, Australia, Japan and many others) must obtain a UK ETA before boarding transport to the UK. This is a digital travel permission linked to your passport, valid for up to two years and allowing multiple visits of up to six months at a time.

ETA applications are submitted online or via the official UK ETA app; decisions are usually issued within a few days. British and Irish citizens are exempt.

Application Tips for Delegates

  • Start your visa or ETA process several weeks before travel
  • Invitation letters can be provided by PaedSCI organisers if required
  • Ensure your passport is valid for the duration of your stay
  • Confirm your visa or ETA is linked to the correct passport
  • Border control officers will verify eligibility on arrival

Please contact us via email if you require further assistance.